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4 Keys to A Successful ATS Implementation

Kelly Lee
Digital Content Specialist


ATS Successfully Implemented

The journey to Hiring Success will not be all the time simple. The power to draw, choose, and rent the most effective expertise for any position, on-demand and inside funds requires an alignment throughout individuals, processes, and know-how. Firms trying to enhance their hiring practices typically make the selection to implement a brand new ATS (applicant monitoring system), however success will stay out of attain except they develop a holistic technique to create a compelling candidate expertise, improve recruiter productiveness, and have interaction hiring managers.

When implementing any new system, a “Northstar” imaginative and prescient of the specified future state helps align the configuration and alter administration processes required. An enterprise-grade ATS like SmartRecruiters affords all of the cutting-edge options that let you construct a extremely automated and totally built-in and customised TA operate. But when your present course of entails a decades-old system that has outlived its goal, every individuals and course of element of hiring will must be evaluated rigorously earlier than you’ll be able to efficiently attain the following degree of maturity with an ATS improve.

Hiring Success Maturity Model

Constructing TA maturity doesn’t occur the moment you make the flip of a swap to a brand new ATS. The method begins lengthy earlier than that and continues lengthy afterward.

That will help you get began, we’ve developed a technique to make sure that your new system will get applied in a means that takes you to that subsequent degree of hiring success.

1. Consider

On this stage, you are taking inventory of your present hiring practices and methods used. This features a shut take a look at the individuals, processes, and know-how used throughout each space of your organization the place hiring processes would possibly differ, resembling hourly roles vs. company roles. If you happen to’re implementing SmartRecruiters, you’ll take the Hiring Success Enterprise Evaluation, which might provide you with an general maturity rating after scoring you on every of the 21 dimensions.  

After getting recognized what’s working effectively and what wants enchancment, it’s time to develop your Northstar, that desired future state the place you’re hiring best-fit candidates at better velocity. This analysis stage helps you just remember to select the fitting choices to implement and design processes that suit your crew’s wants and your current know-how stack.

2. Strategize

Within the strategize section, take a look at every space that have to be modified and take into account the way it matches into the large image. The alternatives on this section will decide configuration choices in your ATS that cascade via every pillar of Hiring Success. The three pillars of Hiring Success are

  • Expertise Attraction & Engagement: Sourcing, CRM, job promoting, referral administration, world mobility, model, and candidate expertise.
  • Collaboration & Choice: Screening and candidate evaluate, hiring crew collaboration, interviewing, candidate choice, supply administration, and onboarding.
  • Administration & Working Mannequin: Compliant and safe methods, cell accessibility, world attain, integrations, reporting, and analytics.

Contemplating the large image of how these processes work collectively units you up for a smoother implementation. If this portion of the implementation course of is neglected, choices can get made in a vacuum and trigger pointless course of breakdowns when the system goes stay.

3. Rework

Modern know-how received’t stick except individuals undertake it. To get essentially the most out of any know-how, the individuals who set it up have to know what’s wanted in order that it will likely be best for the individuals who use it. A typical change administration course of for an ATS contains:

  • Identification of key stakeholders
  • A element challenge plan with key milestones
  • Strategic communications plan to tell and excite customers

A standard pitfall on this stage is omitting key stakeholders, enterprise areas, or roles. It’s vital to acknowledge that not everybody may not use the system in the identical means.  You don’t wish to catch individuals off guard whenever you roll out coaching and discover out that the system can have an hostile impact on their hiring course of.

4. Optimize

Transformation doesn’t cease when you’ve applied the system. Within the weeks instantly following an ATS implementation, the system is examined and speedy changes might must be made. As reporting reveals gaps in workflows, additional changes could also be required; chances are you’ll not have thought-about the whole lot that you must get correct metrics on efficiency, productiveness, and spending. Over time, enterprise wants might change that necessitate additional changes. Optimization is a steady course of that helps you uplevel your TA operate over time – and transfer up the ladder of expertise maturity.

You don’t should do it alone

After implementing SmartRecruiters to greater than 4,000 prospects, we all know the journey to hiring success is a fancy course of. At SmartRecruiters we assist corporations in navigating their new system implementation with Good Success and TA Consulting and Insights packages.  These holistic implementation and consulting companies assist prospects in assessing, planning, and configuring their occasion of SmartRecruiters based mostly on their distinctive wants. SmartSuccess offers corporations the whole lot they should efficiently launch SmartRecruiters with a predictable and confirmed strategy that features ongoing professional assist.

With a devoted Hiring Success marketing consultant, you’ll get facilitated implementation classes, configuration workshops, and train-the-trainer classes. The marketing consultant will take you thru every of the 4 steps listed above in order that your group will get essentially the most out of your new ATS and get nearer to your Northstar – that subsequent degree of TA maturity the place you’re hiring nice individuals at better velocity, on time, and inside funds.

The publish 4 Keys to A Profitable ATS Implementation first appeared on SmartRecruiters Weblog.


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